Administrative Program Associate

GENERAL REQUISITION INFORMATION

EEO Statement:	UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.
Location	Omaha, NE
Requisition Number:	Staff_13871
Department	Surgery-Plastic&Reconstructive 50003931
Business Unit	College of Medicine
Reg-Temp	Full-Time Regular
Work Schedule	Monday - Friday; 8:00 AM - 4:30 PM
Remote/Telecommuting	Hybrid (part-time working on site, part-time working off-site)
Position Summary	Accountable to the Chief and Division Administrator within the Division of Plastic & Reconstructive Surgery. Responsible for managing Division resources efficiently and effectively, which includes monitoring of budgets, administration of personnel and responsibility for facility planning and allocation. Specifically, position is responsible for providing specialized administrative expertise and support for the entire Division of Plastic & Reconstructive Surgery by working closely with and assisting the division administrator with many special projects including running monthly reports, assisting with division accounting/finance, and managing the division website. Position will also include direct physician support, supervision of one part-time staff member, and backup of other administrative staff in the division as needed. Clinical functions will include patient phone calls, new template building and edits, and other clinically related activities.
Position Details	*Additional Information*
Posting Category	Operations
Working Title	Administrative Program Associate
Job Title	Admin Bus Op Associate (Clk)
Salary Grade	AB15H
Appointment Type	C2 - REG OFF/SERV HRLY
Salary Range	$22.019 - $33.029/hourly
Job Requisition Begin Date	04/24/2025
Application Review Date	05/01/2025
Review Date Information:	Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education:	Associate's degree or equivalent
If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)	NA (Will consider six years education/related experience)
Required Experience	4 years
If any experience is required, please specify what kind of experience:	Increasingly responsible administrative support experience. (Will consider six years education/related experience)
Required License	No
If yes, what is the required licensure/certification?	NA
Required Computer Applications:	Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook
Required Other Computer Applications:
Required Additional Knowledge, Skills and Abilities:	1. Exceptional verbal and written communication skills; customer service orientation; outgoing, engaging; energetic; courteous, pleasant, personable. 2. Quick learner, self-starter, ability to work independently. 3. Detail oriented and organized. 4. Forward thinking; connects actions and probable consequences; assess impact on Division’s success and organization as a whole; collects appropriate information at point of contact and collects/prepares information to facilitate successful outcomes. 5. Ability to build strong collaborative networks across campus and the University to facilitate problem solving and the promotion of the Division. 6. Strong computer skills especially in Microsoft Office. 7. Skills in working well in teams and with other staff and exhibited leadership qualities when working within groups. 8. Personal commitment to the success of the Division serving as the principal ambassador for the Chief’s office. 9. Finance/Accounting skills and background
Preferred Education:	Bachelor's degree or equivalent
If any degree/training is preferred, please specify the type:	NA
Preferred Experience:	Prior Medical experience is desired as well as progressively higher level administrative support and responsibility.
Preferred License:	No
If yes, what is the preferred licensure/certification?:	NA
Preferred Computer Applications:	SAP
Preferred Other Computer Applications:	Electronic Medical Record, EPIC, Concur. Workday Web Publishing software
Preferred Additional Knowledge, Skills and Abilities:	1. Knowledge and understanding of medical practice environment especially within an academic medical center. 2. Medical terminology and background of typing from dictated recording 3. Some basic accounting/finance experience, statistical/data report creation background, and experience in Excel with pivot tables.
Email to a Friend	https://unmc.peopleadmin.com/postings/92009

Requisition Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a minimum of an Associate's degree?
- Yes
- No
* Do you have increasingly responsible administrative support experience?
- Yes
- No
* If you do have increasingly responsible administrative support experience, please elaborate (If No, indicate NA).
(Open Ended Question)
* Are you proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint and Microsoft Outlook?
- Yes
- No
* How did you hear about this position?
- Careerlink
- Employee Referral
- HERC
- Indeed
- Job Fair
- Lincoln Journal Star
- Linkedin
- Omaha World Herald
- UNMC Job Site
- Facebook
- NEWorks
- Handshake
- Other
* If Other, please specify the source. Otherwise, indicate NA.
(Open Ended Question)
* Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
- Yes
- No

Applicant Documents

Required Documents

Resume

Optional Documents

Cover Letter

Instant Answers

Provided by company

What type of contract is offered for this position?

Full-time Employee

Details

Date Posted	April 24, 2025
Requisition	Staff_13871
Located In	Omaha, NE
Job Type	Full-time Employee
SOC Category	43-4171.00 Receptionists and Information Clerks